AI email assistant
Reads incoming emails, understands the request and drafts or sends the right answer in your tone.
BeforeInbox piles up, replies take hours
AfterClients get a clear answer within minutes
AI automation agency · Estonia & Europe
AI agents that answer, book and follow up for your team.
Operexa designs, builds and runs custom AI automation for growing companies. Your emails get answered, calls get booked and leads get followed up, without hiring more people.
Clients in Estonia & GermanyWorking systems in 2–4 weeksAll meetings online
operexa-agent · real estate deskExample flow, similar to the agent we built for a German real estate company
Connects to the tools you already use
Gmail & OutlookGoogle CalendarYour CRMGoogle SheetsTelegram & WhatsAppPhone linesOpenAIn8n
Introduction
See how Operexa works.
A short introduction to who we are, what we automate and what working with us looks like.
- How our AI agents handle emails, calls and bookings
- What happens after you book a call
- Real examples from client projects
What we automate
The repetitive work your team does every day, handled by AI.
Every system is built around your process and your tools. These are the areas where our clients see results first.
AI voice agent
Calls and answers clients by phone, qualifies them and books meetings straight into your calendar.
BeforeSales reps spend the day dialling
AfterReps only talk to people ready to buy
Booking systems
Automatic scheduling, reminders and rescheduling connected to your calendar and CRM.
BeforeBack-and-forth to find a time
AfterBooked, confirmed and reminded automatically
Lead generation & outreach
Finds the right companies and contacts, enriches the data and runs personalised outreach.
BeforeHours of manual prospect research
AfterA steady list of qualified leads
Client flow automation
From first contact to signed deal: every lead is answered, tracked and followed up without gaps.
BeforeLeads go cold between tools
AfterEvery lead has a next step
Internal workflows
Data entry, reports, document handling and CRM updates that run in the background.
BeforeCopy-paste between systems
AfterData is always up to date
Client results
Systems already running for companies across Europe.
Real estateGermany
Every lead answered within minutes for a German real estate company
- Challenge
- If a new client enquiry was not answered within 10 minutes, the client was usually lost to a competitor.
- What we built
- An automated sales flow with an AI agent that calls every new lead, answers their questions and books the appointment straight into the calendar.
- Result
- Every new lead is contacted right away, day or night, so no client is lost to a slow reply.
HospitalityEstonia
AI front-desk agent for an Estonian hotel
- Challenge
- A growing volume of guest emails meant the hotel needed another administrator.
- What we built
- An AI agent that answers guest emails and finds the best option for each guest's request.
- Result
- Guests get fast, accurate answers and the hotel avoided hiring an extra administrator.
EducationDecademy
Client flow for fast answers and onboarding at Decademy
- Challenge
- New students and leads needed quick answers and a smooth path into learning.
- What we built
- A client flow that answers enquiries quickly and guides people through to teaching.
- Result
- Faster responses for every new client, without extra manual work.
They automated processes in our business so effectively that we immediately felt the difference. I no longer have to worry about those tasks.Decademy
Savings estimate
How much is manual work costing you?
Move the sliders to match your team. In the audit we measure the real numbers for your business.
Answering emails, data entry, calling leads, scheduling, reporting
Your own assumption. The audit tells you the real figure.
€0
potential savings per year
0 hhours freed per month
0full-time roles' worth of work
Estimate only, based on 4.33 weeks per month and 160 working hours per full-time role.
How it works
From first call to a running system in four steps.
Step 130 min
Video call
We learn how your business works and where time is lost. Free and without obligation.
Step 2from €200
Automation Audit
We map your workflows, calculate savings and deliver a clear roadmap with priorities.
Step 32–4 weeks
Build & connect
We build the agents and workflows, connect them to your tools and test them on real cases.
Step 4Ongoing
Run & improve
We monitor every system, fix issues before you notice them and add new automations as you grow.
Services & pricing
Clear starting prices. Final price depends on your setup.
Automation Audit
from€200
A professional analysis of your operations with a concrete automation plan.
- Workflow audit of your current processes
- Automation opportunity report
- Cost and time savings calculation
- Step-by-step implementation roadmap
Best for companies that want a clear plan and real numbers first.
Book an audit callRecommended
Audit + Implementation
from€1,500
Strategy and full build of automation systems tailored to your business.
- Automation strategy and architecture
- AI agents and workflows built for you
- Integration with your existing tools
- Testing on real cases before launch
Best for companies ready to remove manual work now.
Book a video callAutomation Partner
from€1,000/ month
Your external AI department: we run, improve and expand your systems.
- Monitoring and maintenance
- Continuous optimisation
- Updates when your tools change
- New automations as you grow
Best for companies that want a long-term automation partner.
Talk to usPrices are starting prices. Every project is scoped individually on a video call.
Who we are
Founded in Estonia, where almost everything runs from your phone.
Estonians sign documents, file taxes and run companies online. We bring that same digital thinking to your business: a team of five specialists who design, build and support AI automation systems for companies in Estonia and across Europe.
5automation specialists
EE · DEclient countries
100%online collaboration
FAQ
Questions we hear on every first call.
Anything else? Ask us directly on a video call.
Which service is right for my business?
Most clients start with the Automation Audit. We map your workflows and show exactly where AI saves the most time and money. If you already know which process needs fixing, we can go straight to Audit + Implementation.
How fast will we see results?
Most clients have their first automated workflow running within 2 to 4 weeks. Larger systems are delivered in stages, so you benefit early.
Does it work with the tools we already use?
Yes. We connect to your email, calendar, CRM, spreadsheets and messaging apps, and handle all the technical setup for you.
Why choose the monthly Automation Partner plan?
Tools and APIs change all the time. With ongoing support we monitor for errors, update integrations and keep improving your systems, acting as your external AI department.
Do we need to meet in person?
No. We work fully online with clients across Europe. All meetings happen on video calls, which keeps projects fast and easy to schedule.
Let's find what you can automate first.
Book a free 30-minute video call. We'll show you where automation can save your team the most time.
Book your video call